Drexel University Athletics
Staff | Services and Operating Hours | Policies and Procedures
Mission Statement
The purpose of Drexel Athletics Equipment Operations is to support the mission of the athletic department by providing effective and efficient uniform and equipment services to the student-athlete. The priority in meeting this objective is the safety of student-athletes, first and always. These services are a privilege extended to the student-athlete and staff members for the duration of their participation, provided that the policies and procedures set forth are adhered to.
Core Values
Dependability, reliability, consistency, passion, service to others, honesty and trustworthiness.
Operating Principles
We focus on service. We provide timely and excellent service to student-athletes, staff members, alumni and other stakeholders. We emphasize and maintain a high level of service whenever possible. We form relations through trust and through treating student-athletes and staff members with respect. We include different perspectives and work cooperatively in and out of the equipment room.
Staff
Brendan Armstrong
Head Equipment Manager
Phone: 215-895-2320
Email: bja63@drexel.edu
Kenny Slough
Assistant Equipment Manager
Phone: 215-895-1735
Email: kgs66@drexel.edu
Services and Operating Hours
The following services are provided by equipment room staff:
- Proper fitting and issuance of all athletic equipment;
- Exchange of practice clothing;
- Maintenance, repair or replacement of equipment to safety standards;
- Issuance of game uniforms;
- Maintenance of game equipment;
- Laundry services; and
- Visiting team and officials' services (in cooperation with the Facility Operations and Events staff).
- All home men's and women's basketball games;
- Games on weekends (weekend laundry service);
Policies and Procedures
The head equipment manager oversees the equipment room. The athletic equipment managers are responsible for coordinating equipment room operations, supervising equipment room personnel and ensuring compliance with all applicable University, conference and NCAA rules and regulations.
Equipment room staff is responsible for the documentation, distribution and return of athletic equipment that is utilized by student-athletes. Following the initial distribution, any further equipment, including apparel, is available strictly on a one-for-one exchange basis. As stated in NCAA Bylaw 16.12.2.6, it is not permissible for a student-athlete to accept (without personal expense) athletic equipment, supplies or clothing (i.e. tennis racquet, golf clubs, shirts, shoes, etc.) from a manufacturer or commercial enterprise. These items may be provided to the institution to be utilized by the team in accordance with Drexel Athletics normal policy for the issuance and retrieval of athletic equipment and apparel. However, at the end of a student-athlete's collegiate participation, it is permissible for him or her to retain some athletics apparel items (not to include equipment), as designated by NCAA rules and approved by the Director of Athletics.
Athletic Equipment Procurement
The head equipment manager is responsible for coordinating purchase order requests for the entire athletics department to include all intercollegiate teams.
All Drexel Athletics purchasing procedures are followed in the procurement of athletic equipment. Coaches are responsible for verifying equipment on-hand prior to requesting additional equipment. When necessary, vendor meetings are scheduled for the ordering of specific items (i.e. new uniforms) by the head coach or equipment manager in order to review available merchandise and make order decisions regarding brand, material, color, design, logos, sizes, etc.
The request is then submitted by the head equipment manager to the business office, who reviews it to ensure that all required information is provided and approves the request based on available funds.
Any purchase made or order placed outside the University's official purchasing system becomes the responsibility of the person making the commitment. General purchasing guidelines are as follows:
- All equipment requests must be submitted in punctual fashion, providing sufficient lead time to ensure receipt prior to each sport's season. Early requests provide equipment suppliers a better opportunity to fill orders successfully from existing inventory. Suggested order deadlines for seasonal sports are as follows:
- Fall Sports: April 1;
- Winter Sports: July 1; and
- Spring Sports: August 1.
- Commonly used items (e.g. socks, sweats, towels, etc.) are ordered in bulk quantities by the equipment manager in the spring of each year.
- All requisitions must include the following information:
- Cost estimates, including unit and total prices (Prices may be obtained through vendor's previous bids or dealer-suggested price). All price quotes must be signed by the vendor;
- Exact manufacturer's specifications, including any applicable descriptions and stock numbers; and
- Suggested suppliers and bid sources.
Team Colors/Logos
The Drexel Athletics official team colors are:
Color Pantone
Blue 294C
Gold 7548C
Red 032
All teams will wear Nike apparel, unless prior approval is granted from the deputy director of athletics. Coaches are responsible for ordering the official colors and proper logos for all exterior uniform items worn. The equipment managers are available to assist in the selection and ordering of uniforms and will help to ensure proper use of team colors and logos.
Receiving and Distribution
All items are to be delivered to the designated equipment room and inventoried prior to distribution. The equipment managers are responsible for completing the required receiving report, inventory documentation and proper storage of all equipment.
Immediately upon receipt, all goods are to be verified against the receiving report by the equipment manager to ensure that all components are received in good condition and proper quantity. Receiving reports are sent immediately to the business office to insure timely payment of accounts.
- Items Received by Coaches
- Back Orders or Damaged Goods
Maintenance, Repairs and Inventory
Athletic equipment is to be maintained in optimum condition at all times. The equipment room staff is responsible for coordinating the ongoing inspection of all athletic equipment and for coordinating repairs or ordering replacements, as deemed necessary.
The equipment room staff is responsible for conducting an annual inventory of expendable goods during the months of May and July. Inventory results are utilized in the budget preparation process for the upcoming fiscal year and as a means of identifying chronic abuse or loss of equipment.
Issuance of Equipment to Student-Athletes
Drexel Athletics provides only the highest quality equipment with optimum safety features to its student-athletes. Each head coach is responsible for scheduling the issuance of equipment with the appropriate equipment room. Student-athletes are eligible to receive equipment when they have achieved the following:
- Academic clearance from the associate athletic director for student services;
- NCAA clearance from the compliance office;
- Medical clearance from the head athletic trainer; and
- Athletic clearance from the head coach.
Each item that is issued to the student-athlete will be distinctly marked. In some cases, this distinguishing mark may be the locker number, in others, the game or jersey number. The identifying mark is kept on record, and the student-athlete to whom the item is issued will be responsible for it. All items issued are to be worn or used for their intended purpose only (athletic related activities). Game uniforms should not leave the facility unless traveling to and from an away competition site. These pieces will be issued and returned on a game-by-game basis and at the conclusion of the program’s traditional playing season.
It is an NCAA violation for the equipment room staff to launder personal items of a student-athlete. Please restrict items on the laundry loops to those issued by the Equipment Room.
Equipment Return
Each student-athlete who is issued equipment is responsible for returning it in good condition (allowing for normal wear-and-tear), following criteria established by the equipment manager.
In general, all student-athletes are required to return their equipment within one (1) week after the close of their sport's season. All in-season equipment must be returned before the team can be eligible to receive practice clothes for off-season workouts. All off-season teams are required to turn in practice clothes items by the last day of spring semester classes.
If you prematurely leave the team for any reason, it is your responsibility to return what was issued. Alterations and modification to any item is strictly prohibited unless prior approval is granted.
Lost Equipment
Each individual is held responsible for all equipment that is issued for personal use. Lost, stolen and/or damaged (beyond normal wear and tear) equipment is charged to the individual student-athlete's account, as determined by the equipment manager. More importantly, lost or stolen equipment is not replaced without the written approval of the head coach.
Any equipment that is not returned at the end of the season is billed to the student-athlete's account. Any outstanding charges may cause a student-athlete's account to have a hold placed on it, and the student-athlete will not be allowed to register for the upcoming semester or receive additional equipment until the account is settled.
Locker Areas and Locker Assignments
Each student-athlete is responsible for the security of as well as maintaining the appearance of his or her locker(s) and locker area(s). No food or drink should be left in your locker or locker area. Tampering or altering the function of the locker or locking mechanism is prohibited.
Laundry Services
The equipment managers and student staff are responsible for providing all laundry services. All items to be laundered are to be placed in the proper receptacles immediately following competitions or practices. Only items issued by the equipment room may be laundered by equipment room staff, in compliance with NCAA regulations. Personal items may not be laundered by equipment room staff.
The laundry room operates from 9:00 a.m. to 5:00 p.m., Monday through Friday. Additional laundry services (weekends/holidays) are scheduled by the head equipment manager based on each sport's needs.